How to use the weekly time card calculator
- Choose 12-hour (AM/PM) or 24-hour time and the day your workweek starts. Your employer sets the workweek; it is any fixed, recurring 7-day period and does not have to start on Sunday (29 CFR 778.105).
- For each day, type the clock-in and clock-out times. You can type
830,8:30or8:30 pm; the field tidies it up when you move on. - If you clocked out for lunch, enter the lunch out and lunch in times. Leave them blank otherwise.
- Pick a rounding rule only if your employer rounds punches, and pick the overtime rule that applies to you.
- Add your hourly rate to see regular pay, overtime pay and gross pay for the week. Print the card or download it as a CSV file for a spreadsheet.
Time card calculator with lunch and breaks
The lunch columns work like a second pair of punches: the calculator adds the time from clock-in to lunch out and from lunch in to clock-out, so the meal break is left out automatically. Under federal rules a bona fide meal period, ordinarily 30 minutes or more with you fully relieved of duty, does not have to be paid (29 CFR 785.19).
Short rest breaks are different. Breaks of about 5 to 20 minutes must be counted as hours worked (29 CFR 785.18), so do not punch them out on this time card. If your shop records paid coffee breaks, simply keep them inside the worked time.
Rounding time punches: 5, 6 and 15 minutes
Many time clocks round each punch. Federal rules accept rounding to the nearest 5 minutes, tenth of an hour or quarter hour, as long as it does not, over time, underpay employees for time actually worked (29 CFR 785.48(b)). Rounding to the nearest quarter hour is often called the 7-minute rule: 1 to 7 minutes past the quarter rounds down and 8 to 14 minutes rounds up.
This time punch calculator rounds every in and out time separately, before it measures the day. Choose No rounding if you are checking your own exact minutes against a paycheck.
Overtime and payroll hours
Once the week is totaled, the payroll time calculator splits it into regular and overtime hours using the rule you select:
- Over 40 hours per week: the federal Fair Labor Standards Act requires at least time and a half for hours over 40 in a workweek (29 U.S.C. § 207(a)(1)). Weekends and holidays do not trigger overtime by themselves (U.S. Department of Labor: Overtime Pay).
- Over 8 hours per day or 40 per week: for employers or states that also pay daily overtime. Hours already counted as daily overtime are not counted again toward 40.
- California: time and a half after 8 hours in a day or 40 in a week, double time after 12 hours in a day, and special rates on the seventh consecutive day of the workweek (California Labor Code § 510). The seventh-day rate applies here only when all 7 days on the card have hours.
Gross pay uses your base hourly rate: regular hours × rate, overtime hours × rate × 1.5 and double-time hours × rate × 2. Bonuses and shift premiums can raise the regular rate used for overtime (29 CFR 778.115); for those, use the hours and pay calculator.
Worked example: a 44-hour week
Say you work Monday to Friday from 8:00 AM to 4:30 PM with lunch from 12:00 to 12:30, plus Saturday from 8:00 AM to 12:00 PM, at $20.00 an hour.
| Day | Punches | Hours |
|---|---|---|
| Mon–Fri | 8:00 AM–12:00 PM, 12:30–4:30 PM | 8:00 each (40:00) |
| Sat | 8:00 AM–12:00 PM | 4:00 |
| Week | 44:00 = 44.00 hours |
With the weekly rule, 40 hours are regular ($800.00) and 4 are overtime at $30.00 ($120.00), for gross pay of $920.00 before taxes. Enter the same punches above and you will get the same numbers.
Weekly and biweekly time cards
This is a weekly time card calculator because overtime is decided one workweek at a time: two weeks cannot be averaged together (29 CFR 778.104). If you are paid every two weeks, fill in and save one week, then clear the card for the next, or use the timesheet calculator, which has a 2-week layout that keeps each week's overtime separate.
To check a single total in hours and minutes against decimal hours on a pay stub, the minutes to decimal chart lists all 60 minutes.
Print, CSV and privacy
Print prints only the time card, ready to hand in or file. Download CSV creates a spreadsheet file on your device with every punch, daily totals and pay. This free online time card calculator needs no account: your times are calculated and stored in your own browser, never sent to a server. Clear time card erases the saved copy.
Results are estimates of gross pay before taxes and deductions, not legal or payroll advice. Your employer's policy, union contract or state law can differ.