How to use this online timesheet calculator
- Choose Weekly or Biweekly (2 weeks), the time format you like, and the day your workweek begins.
- For each day worked, enter the start and end times. Typing
745or7:45both work; switch the AM/PM box in 12-hour mode. - Enter the unpaid break for that day in minutes, such as 30 for a half-hour lunch. Leave it empty if your breaks were paid.
- Pick the overtime rule and type your hourly rate to see regular pay, overtime pay and gross pay for the period.
- Download the timesheet as a CSV file if you need to send it or keep it in a spreadsheet. Clear timesheet starts over.
Timesheet calculator with lunch and breaks
Each row here has one break box instead of separate lunch punches, which suits paper timesheets and schedules where you know only how long the break was. Enter only time that is unpaid. Under federal rules, short rest periods of roughly 5 to 20 minutes count as hours worked (29 CFR 785.18), while a bona fide meal period, ordinarily 30 minutes or longer with no duties, generally does not (29 CFR 785.19). The DOL hours worked fact sheet explains both in plain language.
If your shift ran past midnight, enter the end time as it appeared on the clock; the timesheet hours calculator treats an end earlier than the start as the next morning.
Weekly and biweekly timesheets
A workweek is any fixed, recurring block of seven consecutive days chosen by the employer; it does not have to be Sunday to Saturday (29 CFR 778.105). That matters for a weekly timesheet calculator because overtime under the Fair Labor Standards Act is owed for hours over 40 in a workweek (29 U.S.C. § 207(a)(1)).
A timesheet calculator for 2 weeks must therefore keep the weeks apart. With the biweekly layout, overtime is worked out for week 1 and week 2 separately and then added, so a 45-hour week followed by a 35-hour week still earns 5 hours of overtime even though the period averages 40.
For a monthly timesheet calculator, the same idea applies: months do not line up with workweeks, so total each workweek on its own (four or five of them) and count overtime week by week. You can do that here one or two weeks at a time.
Overtime rules you can choose
- Over 40 hours per week, the federal standard, paid at no less than one and one-half times the regular rate (U.S. Department of Labor: Overtime Pay).
- Over 8 hours per day or 40 per week, for employers or states with a daily threshold.
- California: 1.5× after 8 hours in a day or 40 in a week, 2× after 12 hours in a day, plus seventh-consecutive-day rules (California Labor Code § 510). The seventh-day rate is applied only when all seven days of that week have hours.
- No overtime, to see straight-time totals only.
Worked example: a two-week timesheet
Week 1, Monday to Friday, 8:00 AM to 5:30 PM with a 30-minute unpaid lunch. Week 2, Monday to Friday, 8:00 AM to 4:00 PM with the same lunch. Pay is $18.00 an hour under the weekly rule.
| Week | Daily hours | Week total | Overtime |
|---|---|---|---|
| 1 | 9:30 − 0:30 = 9:00 | 45.00 | 5.00 |
| 2 | 8:00 − 0:30 = 7:30 | 37.50 | 0.00 |
The period has 82.5 hours: 77.5 regular hours × $18.00 = $1,395.00 and 5 overtime hours × $27.00 = $135.00, for $1,530.00 gross before taxes. Averaging the two weeks would wrongly show only 2.5 overtime hours.
Free, private and saved in your browser
This timesheet calculator is free and needs no sign-up. Everything is calculated on your device, and your timesheet hours are saved in your browser's local storage so they are still there when you come back; nothing is uploaded. For clocked-out lunches with four punches a day, the time card calculator may fit better, and the minutes to decimal converter helps when a pay stub shows hours like 37.75.
Results are estimates of gross pay before taxes and deductions, not legal or payroll advice. Your employer's policy or state law may differ.